Privacy Policy

Privacy Policy – Cannonball 300 & MilleGT Events

Effective Date: 1st July 2025
Last Updated: 10 October 2025

1. Who We Are

This Privacy Policy explains how we collect, use, and protect your personal information in connection with the Cannonball 300 and MilleGT events, including the Cannonball 300, Cannonball Experience Days, and related activities.

Event organiser:
Global Rally Adventures Ltd
Suite 1a, 70 Copt Elm Road, Charlton Kings, Cheltenham GL53 8AW
Email: info@globalrally.co.uk

2. What Information We Collect

We may collect and process the following types of information:

a) When you register for an event or mailing list:

  • Full name

  • Email address

  • Phone number

  • Vehicle type (car, motorcycle, etc.)

  • Navigation or driving experience (if applicable)

b) When you participate in an event:

  • GPS tracking data during the event (for safety and results management)

  • Photographs or videos taken during the event

  • Event performance data (waypoints, results, penalties)

c) When you visit our website or social media pages:

  • IP address and browser type

  • Pages visited and interaction data (via analytics tools such as Google Analytics or Meta Pixel)

3. How We Use Your Information

We use your information to:

  • Process event entries and manage participation

  • Provide safety monitoring during events via GPS tracking

  • Communicate event details, updates, and results

  • Send you marketing communications, newsletters, or early-access offers (only if you opt in)

  • Improve our events, website, and customer experience

  • Comply with legal and insurance obligations

4. Legal Basis for Processing

We process your data based on:

  • Consent – when you join our mailing list or agree to marketing.

  • Contract – to manage your event registration and participation.

  • Legitimate Interests – for event safety, results publication, and business improvement.

  • Legal Obligation – where required by law or insurance.

5. Sharing Your Information

We do not sell or rent your data.
We may share limited information with:

  • Event partners (for safety tracking, timing, or route monitoring).

  • Service providers (e.g. email systems, analytics, or website hosting).

  • Authorities or insurers if required for safety or compliance.

All partners are bound by strict confidentiality and data protection agreements.

6. Retention Period

  • Event entry and results data: kept for up to 3 years.

  • GPS tracking data: deleted within 30 days after each event.

  • Mailing list data: retained until you unsubscribe.

7. Your Rights

Under UK GDPR, you have the right to:

  • Access your personal data.

  • Request correction or deletion.

  • Withdraw consent for marketing at any time.

  • Request data portability or restriction of processing.

To exercise these rights, contact: [Insert email address].

8. Security Measures

We use industry-standard encryption, password protection, and access controls to safeguard your data. Only authorised staff and contractors may access personal information.

9. Photography & Media

By participating in an event, you consent to being photographed or filmed. These images may be used in promotional material, social media, or event reports unless you opt out in writing before the event.

10. Updates to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available at [insert website URL].

11. Contact Us

If you have any questions about this policy or how your data is handled, please contact:
info@globalrally.co.uk
Global Rally Adventures Ltd, Suite 1a, 70 Copt Elm Road, Charlton Kings, Cheltenham GL53 8AW